Job Vacancy for Document Admin Assistant at Systemantech in Quezon City, NCR

Systemantech is currently accepting applications for the position of Document Admin Assistant in the Quezon City area. We are actively seeking qualified candidates for this Full-time opportunity.

We are looking for individuals who possess strong skills and have a minimum of beginners/seniors in the field. Along with technical expertise, we highly value qualities such as integrity, discipline, and a strong sense of responsibility in our potential employees.

Systemantech operates within the (according to the company) industry. If you are interested in joining our esteemed organization, we encourage you to submit your application without delay.

Job Information

Company:	Systemantech
Position:	Document Admin Assistant
City:	Quezon City, NCR
Province:	NCR
Education:	Confidential
Salary:	PHP 18.000 per Month
Employment Type:	Full-time

Job Description

The Project Records Controller Services will focus on delivering expertise in document management, maintaining a comprehensive records library, organizing filing systems, and executing records-keeping and documentation tasks.

Project Objective:

Provide support to the Project Management Office Department’s Document Section by handling records management, maintaining the records library, and performing various project records management tasks.

Scope of Work:

• Monitoring the due execution of final and approved documents across all project stages – Concept, Planning & Development, Procurement, Execution, and Financial Closeout. This includes document routing, distribution, sorting, scanning, stamping, filing, and retrieval.
• Maintaining a document log for incoming and outgoing transmittals. All final documents shall be logged, sorted, groomed, punched, tagged, organized, and filed based on the PLC checklist. Electronic files shall be converted from PDF to OCR format and uploaded to RIMS and SharePoint.
• Ensuring all documents are complete, approved, acceptable, and submitted within the agreed schedule.
• Maintaining a repository of project documentation and information in the records library
• Identifying, maintaining, securing, and protecting both hard copies and electronic copies of project folders.
• Delivering compliance reports and document status updates as may be necessary to account for the complete services.
• Coordinating with the project team members to ensure the completeness of project folders.
• Following up on overdue and pending documents with Reviewers to ensure adherence to the agreed Turnaround Time (TAT).
• Performing other related functions inherent to team operations.
• Attending kick-off meetings and weekly coordination meetings with the Project Team while delivering updates on document status.
• Escalating critical document issues to their respective Team Lead Coordinators.

Qualifications:

• A bachelor’s graduate of any degree.
• With at least 1 year of experience in document control, records management, or similar roles.

Job Type: Full-time

Pay: Php18,00.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Education:

• Bachelor’s (Required)

Experience:

• Document management: 1 year (Required)

Work Location: In person

Requirements

• Physically and Mentally Healthy
• Minimum Education of High School Diploma
• Able to Work in a Team
• Able to Work Under Pressure
• No Criminal Record
• Good Communication Skills
• Experience in the Related Field (Preferred)
• Minimum Age of 18 Years
• Willing to Be Placed in the Designated Work Location

Company Address

Province	NCR
City	Quezon City
Google Map	Google Map